The right choice when
- Commission invoices are paid without being checked line by line.
- Virtual cards have expired before anyone charged them.
- Cancellations and no-shows still appear on commission bills.
Integration · Hotel PMS + booking sites
Booking-site bills, checked against your stays. Every difference, with the money at stake.
Reconciliation^, our early-access product, checks your bookings against what the booking sites charged and billed: commission on cancelled stays, wrong rates, virtual cards never charged, commission billed twice. It only reports.
- Your PMS
Stays, folios and what was actually charged.
- Reconciliation^
Matches each booking to the statement and runs every check.
- A report
Each difference, the amount, and what to dispute.
It never changes a booking, a folio or a statement.
01 / What we can show
Our own product does this.
Reconciliation^ checks a hotel's bookings against what the booking sites charged and billed, and flags each difference with the money at stake. It only reports: it never changes a booking, a folio or a statement.
What this does not show
Results. Reconciliation^ is in early access, and we have no published figure for what it has found.
02 / Is this the one
Is this the right check for you?
It suits a hotel taking many bookings through booking sites.
Look elsewhere when
- Most of your bookings are direct.
- Your PMS cannot export stays and payments in any form.
- You need someone to file the disputes for you. The report tells you what to dispute.
03 / What the work covers
What setting it up covers.
One property and one booking site first.
- 01
Your data
Stays and payments from your PMS, by its interface or a regular export.
- 02
Statements
Commission statements and virtual-card details from each booking site.
- 03
The checks
Rate, stay, cancellation, card and duplicate checks, each one reported as passed, failed or not checked.
- 04
The report
A monthly report, with each difference and the amount, for your accounts team.
04 / Limits and risks
Where it can go wrong.
Only what the data shows
A check that cannot run, because a statement is missing a field, is listed as not checked, never as passed.
Statements change layout
Booking sites change their statements. A new layout can need a small update before that month is read.
Disputes are yours
The report gives you the evidence; the dispute is raised with the booking site by your team.
05 / What to do next
Ask for early access, or talk it through.
The first step is a free scoping call about your properties and the booking sites you use. A written estimate follows.
A little clarity
Before checking booking-site statements.
Can we see it working?
Yes. This connection is built and tested by our team, and we can demo it for you on a free call before you decide anything.
Does it work without GMS?
Yes. Reconciliation^ is included with GMS, or available on its own.
Which booking sites does it check?
The ones you take bookings from, as long as their statements and card details can be exported. We confirm each one during set-up.
How much does it find?
We do not publish a figure. Reconciliation^ is in early access, and what it finds depends entirely on your bookings and contracts.
What does it cost?
It is included with GMS. On its own, it is quoted after a free call.
Who owns the connection once it is built?
You do. The code, the server it runs on and the accounts with each provider are yours once the final invoice is paid. We can run and maintain it afterwards if you want, but you are never locked in.
Start wherever you are
Bring last month's commission statement.
We'll show you what the checks would look at.
Want certainty before you commit? Start with a scoping project, $500